• Executive Assistant

    Job Locations UK-London
    ID
    2018-2422
  • Overview

    Element has an opportunity for an Executive Assistant (for a 1-year maternity cover) in our London, UK Corporate Headquarters. In this role you will be responsible for executive support to the Chief Executive Officer (CEO) and Chief Financial Officer (CFO) and managing the Group Headquarters Office.

    Responsibilities

    • Executive Assistant to the CEO and CFO
    • Support of diary management, reporting and presentations for CEO / CFO
    • Travel booking using company approved vendors and expense management
    • Event planning and management of budgets for company conferences, seminars, newsletters, and other professional events
    • Arranging all management board meetings
    • Ad hoc support of our Executive Team and Chairman (e.g.: presentations / meeting requests, events and travel)
    • Line management of the receptionist / office administrator
    • Preparing meeting packs and maintenance of minutes / action logs / agendas / reports
    • Office management (e.g.: office budget, liaising with building management, project management, social events, office set-up, etc.)
    • Ensure compliance with office and company requirements for Health and Safety
    • Greet CEO and CFO visitors and ensure professional and positive office visit
    • Organise periodic training for the office and team (e.g.: One Element Week, 5S, HSE, etc.)
    • Maintain positive office morale and be a conduit between employee needs and the company
    • Maintain high level of quality and brand in everything we do within Group Headquarters
    • Management of Capex files
    • Supplier management of London office vendors

    Skills / Qualifications

    • Prior executive assistant experience required
    • Experience with travel management and prior calendar management skills
    • Proven ability of Microsoft Office (Excel and PowerPoint ideal)
    • Experience of facility management of an office or building
    • Good communication and strong interpersonal skills
    • Reliable with high level of attention to detail
    • Able to make sound judgements
    • High levels of professional integrity with proven ability to manage confidential information
    • Superb organisation skills, with experience of working to tight deadlines
    • Team player attitude and the ability to work independently

    Company Overview

    Element is the best and most trusted testing partner in the world providing high value, critical services to the Aerospace, Transportation, Oil & Gas, Fire & Building Products and Infrastructure & Environmental sectors, where failure is not an option.

     

    Our purpose is a simple one. We make certain that all of the materials, products and devices we test, inspect and certify for our customers are always safe in their end application; are of marketable quality; are compliant with all relevant industry standards and regulations and are ultimately fit for purpose.

     

    Element’s expanded network of over 6,000 Engaged Experts are trusted by organizations to test and advise on the safety, quality, performance and compliance of their products, systems and operations.

    Diversity Statement

    At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming “the world’s most trusted testing partner”.

     

    All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: race, colour, age, religion, gender, national origin, disability, and/or protected veteran status, or other characteristics in accordance with the applicable governing laws.

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